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Right-sizing & optimization tooling

One export in. A phased savings plan the team can track, out.

Upload-driven optimizers for cloud, Microsoft, VMware, and AI commitments, each shipping with sample data. Turn a billing export or a usage file into named accounts to reassign, priced scenarios against real discount bands, and a tracked action plan, with the Microsoft estate staged as a show a CFO can follow in ten minutes.

Upload-driven
a billing or usage export is the whole setup
Sample data
every tool is explorable before you upload
Priced
scenarios against real discount bands
app.vendorbenchmark.com/tooling/spend-theatre
Microsoft Spend Theatre staging the estate as a waterfall with five levers
The Microsoft estate as a staged show: the spend waterfall, the price time machine, the E5 heatmap.
The problem

Everyone knows there is waste in the cloud bill and the E5 estate, but proving it means a modeling exercise most teams never finish. The optimizers take the export you already have and do the modeling, so the savings stop being a suspicion and become a named, priced, trackable plan.

How it works

A tool for each big commitment, all upload-driven.

Drop the file you already export; get a plan the team can act on.

Cloud cost optimizer
One export, a phased plan

An OCI, AWS, Azure, or GCP billing export in; savings by workstream, an executive brief, a full report, and a tracked phased action plan out.

M365 optimizer
Name the E5 accounts to drop

A usage export in; inactive accounts, E1/E3/E5/E7 right-sizing, Copilot sizing, and a per-user reassignment plan out. Name the 180 accounts that should drop from E5 to E3 and what it is worth.

Spend Theatre
The estate a CFO can follow

The Microsoft position staged as a show: a spend waterfall with five levers, a price time machine back to 2012, the E5 feature heatmap, Copilot Studio credits math, and an asks sheet. Walk a CFO through it in ten minutes without a deck.

Commit + VCF + workload
Size the next commitment

AI commit optimizers for Claude, OpenAI, and Agentforce, a VMware VCF calculator from an RVTools export, and a workload comparator that prices the same inventory on AWS, Azure, GCP, and OCI.

The AI underneath

It does the modeling, then writes the plan.

Each optimizer parses the export, right-sizes against real usage and known discount bands, and writes the executive brief and phased plan in analyst voice. The savings are grounded in your file and the platform’s benchmark data, not a vendor’s growth story or a generic percentage.

Right-sizing
Named accounts, not estimates
The M365 optimizer names the specific accounts to reassign and prices the move, so the plan is actionable, not a headline "you could save 20%".
Scenario pricing
Three priced ways to land it
The VCF calculator sizes cores and prices three scenarios against known discount bands, so you walk into the Broadcom renewal with numbers from your own RVTools file.
Commit sizing
From your usage, not their pitch
AI commit optimizers read your real usage and size a Min, Medium, or Growth commitment, so you commit to what you use, not the vendor’s growth curve.
Models Claude Opus 5, every job from flagship deliverables to interactive chat and bulk triage Voyage AI + pgvector, semantic search indexed nightly
How it's built

Built to turn a file into a defensible plan.

The optimizers are upload-driven, grounded in real bands, and safe with your data.

1
Sample data on every tool

Each optimizer ships with sample data, so a buyer can explore the full output and understand the method before uploading a single real file.

2
Priced against real discount bands

Scenarios are costed against known market discount bands, not list price, so the target is what the vendor actually gives, not a sticker figure.

3
Executive brief plus a tracked plan

Every run produces both the one-page executive brief and a phased action plan the team can track to completion, so the analysis does not die as a PDF.

4
The Spend Theatre as a live show

The Microsoft estate is staged screen by screen with the live numbers pinned, so the CFO walkthrough runs from the platform itself, no deck rebuilt the night before.

5
Safe uploads, isolated data

Exports land in private storage behind tenant isolation, checked on type and size, so a billing file with account detail is handled like the sensitive document it is.

Cloud cost optimizer showing savings by workstream and a phased plan
The cloud optimizer: savings by workstream and a phased, trackable plan.
The optimizer suite covering cloud, Microsoft, VMware, and AI commitments
A tool for each big commitment, all driven by an export you already have.
Time back

The FinOps modeling exercise, finished in an afternoon.

Right-sizing an E5 estate or modeling a cloud bill against discount bands is weeks of spreadsheet work that most teams start and never finish. The optimizers take the export and hand back the brief and the plan.

Estimate your own hours →
One file
the export becomes the whole model
10 min
to walk a CFO through the Microsoft position
Tracked
a phased plan, not a one-off PDF
Why nothing else does this

Grounded in your export and real discount bands.

FinOps platforms and vendor tools both miss the buyer-side pricing intelligence that makes the plan defensible.

FinOps dashboards
Visibility, not a negotiation target

A cloud-cost dashboard shows you where the money goes. It does not price the same workloads on three other clouds or size the commitment against real discount bands. These do.

Vendor sizing tools
Built to grow the commitment

The vendor’s own calculator sizes you up. A buyer-side optimizer sizes you to what you actually use, and prices the alternative.

A consultant’s spreadsheet
A fee, and it ends when they leave

The classic right-sizing engagement is weeks and a bill. Here the model is a re-runnable tool with sample data, and the plan is trackable after the consultant would have gone home.

What it is worth

Business value, and the operational value under it.

One line for the board paper, and the day to day the team actually feels.

Business value
  • Waste turned into a named, priced, defensible savings plan, not a suspicion.
  • A stronger renewal position: three priced scenarios and an asks sheet from your own data.
  • Commitments sized to real usage, so you stop pre-paying for the vendor’s growth story.
  • A CFO-ready walkthrough of the whole Microsoft position, no deck to build.
Operational value
  • The modeling done from an export you already have, in an afternoon not a quarter.
  • Named accounts and phased steps the team can actually execute and track.
  • Sample data on every tool, so the method is clear before you upload.
  • The same inventory priced across clouds, so placement decisions have numbers behind them.

Turn the export into a plan you can defend.

Cloud, Microsoft, VMware, and AI commitments, all buyer-side.

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