Negotiate the tail by email, every supplier at once.
Pick every supplier under a value you set, under $50K a year for example. Vera drafts one email per supplier from the contract and the benchmark. Nothing is sent until you approve, and every offer comes back for your decision.
Twenty sample suppliers, one run.
Set the line, draft the emails, approve them and watch the replies arrive. Every supplier, figure and reply is sample data, and nothing is sent anywhere.
| Supplier | Spend a year | Renewal | Benchmark gap | The ask, a year |
|---|
Closed Certificate filed
The renewals nobody had time to argue.
Large renewals get a person. The long tail of small ones renews at whatever the vendor sends. A tail run gives each of them a negotiation.
Filter by value
Set the most a contract can be worth a year, a floor if you want one, how soon it ends and which vendors. Only contracts with their document on file are picked up.
One plan and one email a vendor
Vera prepares the plan and the first email from the contract and the benchmark. You edit, approve or reject each vendor, or approve every prepared one at once.
Vera runs the thread
She sends the approved first email, says she is an AI, copies you on every message, answers inside the mandate and follows up when the supplier goes quiet.
Every offer comes to you
Accept, counter or hold. Nothing goes back until you press, and nothing is signed without you. A closed run files the before and after price and the saving.
One written mandate, every run inside it.
You set the lines once for the whole run. Vera works inside them, and anything that looks like an offer stops for you.
What every run aims for
- A target below today's yearly cost
- Never more than today's cost
- A cap on future increases
- The term you want
Hundreds in one approval
One authorization can start up to 500 vendor runs. A vendor holding twelve small orders gets one conversation, led by its largest contract, not twelve emails.
A call when email stalls
Optionally invite each vendor to a Microsoft Teams call from your own Outlook calendar, and Vera joins to negotiate. She says who she is and agrees nothing on the call.
Only an owner launches
Launching a run takes an organization owner. Every message, offer and decision stays on the case, so the record shows who approved what and when.
The rest of the negotiation.
The same agent drafts single emails and sits on the calls.
Give your tail a negotiation.
Vera AI has Enterprise pricing only, scoped to your team and your contract estate. Speak to sales and see a tail run on your own suppliers.
Prefer email? info@vendorbenchmark.com